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Desk booking and scheduling across several offices

One account for every office, with its own people, spaces, Groups and reporting.

No card, no contract, nothing to install. Tell us how many sites you have and we will set them up with you.

An illustration of colleagues working at laptops around a map, with a pin on each office.

Multi-location desk booking and office spaces in one account

Locations organise your people and your spaces office by office, and let people book the spaces in each one.

An illustration of three colleagues choosing from a board of spaces.

Cross-location desk and space booking

People book desks, meeting rooms, parking spaces, lockers and any other space you have created, at any of the offices on your account, for the day they are working from that site.

An illustration of an office with people at desks and a padlock on a shield beside them.

Capacity for each office

If there is more demand than space, set a capacity for each office. Count it in desks or in people, as a number or as a percentage, and the gauge on each day shows how full that office is.

Two days in the intheOffice schedule, each with a ring showing how full the office is against its capacity.

Publish a schedule for each office

Publish an office schedule and everyone in the company can see it. People filter the schedule to an office to see who is working there that day.

An illustration of three colleagues working together at one table.

Groups inside an office

Within each office, create Groups for the teams or departments who work together and add people to them. A Group can have its own admin, usually its manager or department head.

Reporting per office

Report on office use, the busiest days and capacity for one office at a time, and export the numbers as a CSV file for a spreadsheet or a board pack.

An illustration of colleagues meeting across a desk, one of them joining on screen.

Spaces that belong to one office

Create desks, offices, co-working spaces, meeting rooms, areas, parking spaces, lockers and pet spaces for a single office, bookable by the day, the half day or the hour.

An illustration of colleagues working at several places on a map, each with a pin.

See where colleagues are

See the live state of the desks, offices and other spaces at each of your sites, with the initials of the colleagues who have booked them.

An illustration of someone signing in at a screen in reception.

A reception for every site

Run a kiosk on a screen in reception, or print the QR code poster for the entrance. Either way the host is emailed the moment their visitor arrives, at whichever office that is.

Available across all your devices

intheOffice on a desktop, a laptop, a tablet and a phone.

More products from intheOffice

Scheduling

The part of intheOffice that answers "who is in the office on Thursday?".

  • In the office, Working from home or Away, set with one click
  • The week or the month for a team, a Group or the whole company
  • Capacity as a green, amber or red gauge
  • Everyone on site, staff and visitors, on one register

Desk & Space Booking

The module for booking desks, meeting rooms, parking spaces, lockers and other spaces.

  • Book for a day, a morning, an afternoon or by the hour
  • Filter by what a desk has and save favourites
  • See where the desk is on the floor plan
  • Change your day and you are asked what to do with your bookings

Visitor Management

The module that replaces the paper visitor book.

  • Pre-register visitors with arrival and departure times
  • Sign in on a tablet at reception or by QR code
  • The host is emailed when their visitor arrives
  • Every visitor on the register alongside staff

No card, no contract, nothing to install. Tell us how many sites you have and we will set them up with you.