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Planning an office move with desk booking

Use the move to reset how the office works: fewer desks than people, a floor plan on day one, and a schedule that shows who is in.

No card, no contract, nothing to install. Tell us the move date. We will have people and desks live before it.

intheOffice on a desktop, a laptop, a tablet and a phone.

One place for your office move

Plan the new office, open it, and see how it is used from the first week.

An illustration of three colleagues choosing from a board of spaces.

Plan the spaces the new office needs

Lay out the new office as desks, meeting rooms, offices, co-working spaces, areas, parking spaces, lockers and pet spaces, and change them as the plan changes.

An illustration of colleagues meeting across a desk, one of them joining on screen.

Design spaces for collaboration and for deep work

Book a room for the team day and a quiet corner for the afternoon that needs concentration, by the day, the half day or the hour.

An illustration of an office with people at desks and a padlock on a shield beside them.

No double booking, from the first day

A desk, a room or a parking space can be booked once. Set the capacity of the new office in desks or in people and the gauge on each day shows how full it is before anyone travels in.

A month of the intheOffice attendance report: a ring on each day showing how full the office was against its capacity.

One account for spaces, desks and the schedule

Who is in, what they have booked and who visited, in one place, and Reporting turns the first months in the new office into numbers you can put in front of a landlord or a board.

An illustration of colleagues working at laptops around a map, with a pin on each office.

Several teams, several offices

Run the old office and the new one side by side through the move, each with its own people, spaces and capacity, on one account.

Everything you need to move in

  • Support comes from the people who built intheOffice, led by the founder.
  • Microsoft sign-in, the Microsoft 365 people sync and a tab in Microsoft Teams, so people are not asked to learn another login.
  • intheOffice is a UK company. Your data is held in London, Belgium and Frankfurt, and a data processing agreement is available.
  • From £0.95 per person per month +VAT, with no contract and no card to start. You pay only for the days each person is on your account.

More products from intheOffice

Scheduling

The part of intheOffice that answers "who is in the office on Thursday?".

  • In the office, Working from home or Away, set with one click
  • The week or the month for a team, a Group or the whole company
  • Capacity as a green, amber or red gauge
  • Everyone on site, staff and visitors, on one register

Desk & Space Booking

The module for booking desks, meeting rooms, parking spaces, lockers and other spaces.

  • Book for a day, a morning, an afternoon or by the hour
  • Filter by what a desk has and save favourites
  • See where the desk is on the floor plan
  • Change your day and you are asked what to do with your bookings

Visitor Management

The module that replaces the paper visitor book.

  • Pre-register visitors with arrival and departure times
  • Sign in on a tablet at reception or by QR code
  • The host is emailed when their visitor arrives
  • Every visitor on the register alongside staff

No card, no contract, nothing to install. Tell us the move date. We will have people and desks live before it.