intheOffice software - supporting Office Managers in the workplace

Why Use intheOffice Software?

intheOffice has been designed from the ground up to be more than just a desk booking, space management and visitor management software. We started by looking at the challenges flexible working created for managers and businesses and developed our features from a people-first perspective. What we have created is a simple-to-use office management-tech tool for multiple use cases

No Set-up Costs | Monthly Pay-As-You Use | Cloud Based For Access On Any Device | 10-Minute Onboarding | First Class Customer Service

Office Space Management

  • Let your colleagues know where you're working by setting your daily status as one of: working in the office , working from home, on Location or not working using simple icons for each, displayed in the Schedule page.

  • Create a recurring default routine to save any fixed working patterns e.g. if you always work from home on a Tuesday. Routines can be overridden by changing your Status on your Schedule or the Dashboard.

  • Our live interactive office maps place people's initials over their desk booking and offices space reservations to allow team members to coordinate their seats so they can work together. You can even set favourite desks to allow fast repeat bookings.

  • Create a multiple types of offices spaces bookable by the hour or the day, from any device.

    Spaces are office resources that can be booked, e.g. a desk, room or parking space. Spaces can have any number of seats which can be reserved individually.

    Multiple spaces can be grouped together in an Area as a parent space, e.g. a desk can exist within a quiet working area, on the first floor.

  • We believe the office needs to become a tool for people to help them be more effective and purposeful. The data our software provides will enable you to rethink the way your office is laid out, offering new more specific work-based space options.

    There can be cost savings too: Forbes research shows there can be a 30% reduction in office space requirements due to hybrid work, reflecting changes in workspace utilisation and cost management.

  • Set maximum occupancy levels based on the number of people or desks when you want to maintain social distancing or have more people than desks available.

  • Let people register their visitors so you know exactly who is in your office each day. Using. personalised QR code, get visitors to check in with their smartphones or check in with our virtual Kiosk Screen to alert their hosts that they have arrived.

“Technology now allows people to connect anytime, anywhere, to anyone in the world, from almost any device. This is dramatically changing the way people work, facilitating 24/7 collaboration with colleagues who are dispersed across time zones, countries and continents”— Michael Dell, Founder & CEO, Dell

Flexible Working Policy

  • In just a few seconds check to see the true data on where people are working from, whether working from home, in the office, on location or away. This can be analysed office by office.

  • When is the office busiest, when is it more quiet? Have these answers and more using the Favourite Days spider graph, toggling between Statuses, offices and time periods. Great for when planning team, group or company-wide events or activities.

The Wider Team

  • Using intheOffice software sends a clear cultural message that hybrid working is a deeply important and integral part of your business' culture and the leadership are committed to making it work for all.

  • Using the Daily Statuses for each team member, with the interactive office maps, no longer are people asking "Are you in the office tomorrow?". From the smartphone people can see which days their co-collaborators are in the office and book accordingly.

  • Work travel is becoming increasingly more strategic. Not only for businesses but for your people too. The average full-time office worker 'creates' about 43.5kg of CO2 per week*

    Using intheOffice software can help with more effective planning and office utilisation helping reduce costs and wasted journeys from poor communication and office capacity issues. This in turn also can help reduce the overall carbon footprint. We call that a win-win for all.

    *Source: KnightFrank

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Hybrid Research From intheOffice

How Else Can intheOffice Help Office Managers?

  • Groups

    Add Groups/Teams within offices so leaders have a clear, focused and more manageable hybrid working process with accurate data.

  • Multiple Locations

    Create multiple locations to reflect your own real-world offices. Locations have their own Groups, Reporting, Spaces and Capacity levels.

  • SSO & MS Teams

    Enable SSO so at domain level people can add themselves to intheOffice software. Integrate with MS Teams to simplify workflow.

  • Flexibility

    Add or remove people with ease ; invite by email or for larger numbers, use a CSV. Only pay for what’s needed and used. PAYG pricing.

Do More With intheOffice Software

DESK BOOKING/HOT-DESKING

MULTIPLE LOCATIONS

REPORTING

TEAM COORDINATION

VISITOR MANAGEMENT

AVAILABLE ACROSS ALL OF YOUR DEVICES